DAILY BASE RENT

CATEGORY	DAILY	4 DAY, consecutive	WEEKLY
Non Profit or Individual	$150	$500	$875
Commercial	$175	$600	$1000

*Please note: Rentals are a 10 hr period including set up, strike and performance time.
The base rent includes use of the Theatre, lobby, Box Office, Dressing and Greenroom (not yet operational), and lighting and sound equipment. A house lighting plot will be available and ready for use by the house technician or by a pre-approved qualified technician. Any changes to the house plot must be by prior arrangement. Fees also include a front of house attendant for performances and/or a Theatre Technician for 4 hours only. Rental fees are charged from the time access to the building is “requested” until renter exits building. If renter exceeds originally contracted rental period, the unscheduled time will be added to the original rental agreement. Theatre staff must approve all unscheduled time.

CONCESSION

The Sunset Theatre reserves the right to operate its concession during all performances and rentals. This may or may not include liquor sales depending on the event. The Sunset Theatre will be responsible for obtaining liquor licenses for each event unless otherwise negotiated.

TECHNICIAN

A Sunset Theatre technician will be available for 4 hours during rental periods to help set up and deal with any problems that may occur. PLEASE READ THIS NEXT PART CAREFULLY: If extra technician hours are needed by the request of the rentee, a theatre technician will be available for an additional $15.00 per hour. The rentee is prohibited from negotiating directly with the Theatre Technician or providing their own without prior consent from the Sunset Theatre Management.

The theatre maintains a house lighting plot. Any variation from this plot will incur additional hourly charges to be calculated at time of rental agreement. Rental of extra lighting and sound equipment- Per case basis**
**Arrangements for tuning and rental of a piano are the responsibility of rentee.

DEPOSIT AND PAYMENTS

Phone inquires regarding the availability of the Theatre are invited but a reservation will be confirmed only upon receipt of required deposits. Once a reservation is made and deposits received, no dates or hours may be added without prior approval. A 10% non-refundable deposit is due upon approval of reservation. A refundable damage and cleaning deposit of $50.00 is due upon confirmation for reservation and will be returned completely or partially based on final inspection of the Theatre by Theatre staff.

Box Office
All groups are required to utilize the box office for ticket sales. If only one performance is held, the user group has the option not to utilize Sunset Theatre or box office services.
Other Fees
Extra Theatre Attendants $ 15 per hour
Insurance
Special event liability insurance is required of all theatre users for rehearsals and performances covering both participants and audience. A copy of the renter’s Certificate must be presented upon signing of this contract. Details of required coverage are:

$500,000

general aggregate

$1,000,000
aggregate (liquor liability included).

$1,000,000
personal and advertising injury.

$200,000
fire damage

Cancellations

Cancellations for facilities previously reserved with less than 30 days notice but more than 10 days will forfeit 50% of rental fees. Cancellations with less than 10 days may be subject to full forfeit of their rental fees, excluding the cleaning/security deposit.

THEATRE PRODUCTION SCHEDULE AND RULES

Pre-Event Meeting

A pre-event meeting must be scheduled with the Technical Director prior to load-in but where possible as soon as details are known. At that time, all set designs, special requests, floor plans, and light plots must be submitted. Copies of the lighting grid, circuit layout, lighting inventory, and stage floor plan will be made available prior to that meeting upon request. Additionally, the meeting will review the scheduled use of the theatre to determine that dates and times are correct and adequate time is set aside for set-up and clean-up for each use.

SUNSET THEATRE GENERAL RULES Due to limited parking, it would be appreciated if cast & crew could park in the lot next to the theatre. Please do not park in front of the theatre doors. When arriving at the Theatre, all performers and production staff should enter through the back stage doors. The front doors remain locked until the audience arrives. No performers or production staff are allowed in lobby during rehearsals or classes, except for stage entrances or use of rest rooms.

The mezzanine is off limits except to Sunset Theatre personnel or authorized staff of the renter. Do not sit, lean, hang or put your feet up on the Balcony railings.
Do not touch other group sets/ props when there is another event in the Theatre.
It is the responsibility of the rentee to make sure that anyone associated with their production and working on sets, lights, etc. work in a safe manner. Proper protective clothing and devices should be worn when warranted.
Guests are not permitted in the back stage areas or dressing rooms unless approved by Theatre staff.
All accidents, incidents, damage or breakage in the building must be reported to Theatre Staff. If damage or breakage of Theatre equipment is users’ fault, cost of repairs or replacement will be deducted from damage and cleaning deposit and will be billed if in excess of deposits.
No set pieces, props, or decorations may conceal or otherwise obstruct any building exit, exit light, fire alarm, fire extinguishing or fire protection device.
Users of the building are responsible for leaving the building in the same condition as it was prior to their arrival, including the removal of ALL sets, props, costumes and large garbage.
The Sunset Theatre assumes NO responsibility for any property, equipment, or other items left in the Sunset Theatre at any time.